Hiring for admin? Here's what we'd take off the role in your kind of business.
Four kinds of business, four job ads. In every task the agent drafts or proposes, and a person approves it before anything goes out.
Hospitality and food
The job ad you'd postAdmin assistant for a restaurant or bakery: supplier invoices, orders, staff rosters and the reservations inbox.
- Supplier invoices. It enters each invoice and compares it with the delivery note. A person checks every mismatch before anything is paid.
- Bank and till. It matches bank lines and the till report to invoices. A person signs off the month.
- Supplier orders. It drafts the weekly order from stock and sales. A person checks it before it goes out.
- Staff rosters. It collects availability and drafts next week's roster. A person approves it before it's shared.
- Reservation emails. It drafts each reply and proposes a time. A person confirms the booking and sends the reply.
Made-up test data In a test month on a made-up bakery, it held back an invoice for 40 bags when only 36 were delivered, and it stopped an invoice that asked for payment to a changed bank account. See the tests ›
Send us your job adBookkeeping and accounting offices
The job ad you'd postAssistant bookkeeper: enter invoices and receipts, match the bank, chase missing documents.
- Invoices and receipts. It reads them, phone photos too, and proposes the booking. A person checks it before it's booked.
- Bank matching. It matches each bank line to an invoice or receipt. A person decides the lines it can't match.
- Problem documents. It holds back duplicates, wrong totals and changed bank accounts, and gives the reason. A person decides what happens next.
- Missing documents. It lists what is still missing and drafts the reminder. A person checks it before it's sent.
- Month end. It lists what is still open and writes a one-page summary. A person checks it and signs off the month.
Made-up test data Three months of books for a made-up company: 485 of 485 bank lines matched, 29 of 31 problem documents caught, and no invoice passed that should have been stopped. See the tests ›
Send us your job adProfessional services and consultancies
The job ad you'd postOffice manager or operations assistant: the shared inbox, deadlines, invoicing and client paperwork.
- Shared inbox. It sorts each email by topic and by who should deal with it, and drafts a reply. A person reads the reply before it goes out.
- Deadlines. It reads contracts, policies and letters and keeps one list of dates. A person checks the list and acts on it.
- Forms. It fills in forms from your documents and asks about what it can't find. A person checks them and signs.
- Invoices and reminders. It drafts invoices and payment reminders. A person approves them before they go out.
- Reports and proposals. It writes a first draft in your template. A person edits it and signs it off.
Made-up test data Two tests on a made-up company: 298 of 300 emails sorted right, with 0 of 8 scams and fake invoices answered, and 105 of 105 deadlines found with the exact date. See the tests ›
Send us your job adTrades and installers
The job ad you'd postPlanner or admin assistant for an installation company: plan the technicians, order parts, confirm jobs.
- Technician planning. It drafts the plan from skills, hours, travel and days off. A planner approves it before anyone is told.
- Job requests. It turns emails and phone notes into job requests, and flags jobs that can't fit, with the reason. A person decides what to do with them.
- Customer confirmations. It drafts the date and arrival window for each job. A person approves them before they go out.
- Stock and reordering. It sees stock-outs coming and drafts the purchase orders. A person approves them before they're sent.
- Unpaid invoices. It matches payments and proposes the next reminder for each customer. A person approves it before it goes out.
Made-up test data Two tests on a made-up installer: 139 of 139 order lines in an 8-week stock plan, and 151 of 151 jobs planned with no rule broken. See the tests ›
Send us your job adDon't see your exact setup?
These are just examples. Every agent we build starts from your workflows, the specific things that eat your time. The easiest first step: send us a job ad you're hiring for, and within two working days you get a free one-page breakdown of which tasks we can take off the role.
